Pink Sheet Program Documentation

Overview

The Pink Sheet Program is a web application designed to streamline the process of submitting and managing employee requests for time off, such as vacation or sick leave. The program provides a user-friendly interface for both employees and administrators, allowing for efficient tracking and approval of requests. If you are looking for documentation on how to use the Pink Sheet Program as an Administrator or an Employee, please refer to the links below:

Administrator Employee


Basic Features

Requests

Request Characteristics

The Pink Sheet Program allows employees to submit paid time off and vacation requests. All requests must contain the following information:

  • Employee Name (eg. John Doe)
  • Start Date (eg. 4/1/2023)
  • End Date (eg. 4/5/2023)
  • Type of Leave (Paid Time Off or Vacation)
  • Reason for Leave (eg. Family Emergency) OPTIONAL
  • Substitute (eg. Jane Smith) OPTIONAL

Hour Calculation

Vacation or PTO Hours are calculated based off of the start and end date of the request.

  • Requests spanning weekends and holidays will not be counted towards the total hours
  • Partial Day time off requests can be submitted
  • Every day is counted as 8 hours of work

The Approval Process

  1. Once a request is submitted, it will be sent to the administrator to be REVIEWED.
    • Hours will be subtracted from the employee's balance once the request has been made, but will be returned if the request is DENIED or WITHDRAWN.
  2. The request will then be REVIEWED to determine if the requested dates work for the employer.
    • If the requested hours are not available, the administrator will DENY the request and the employee will be notified via email.
  3. If the request has been REVIEWED, an administrator will either APPROVE or DENY the request.
    • If the request is DENIED, it will be deleted from the system, the hours will be returned to the employee, and the employee will be notified via email.
    • If the request is APPROVED, it will be marked as such in the system and the employee will be notified via email.
  4. If an employee needs to WITHDRAW a request, they can do so at any time.
    • If the request has not yet been APPROVED, the employee can automatically WITHDRAW the request and the hours will be returned to their balance.
    • If the request has already been APPROVED, the employee can request a WITHDRAWAL which the administrator will have to approve.